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Division of Criminal Justice Services ACA / CAC Audits

By: Dave Taylor

Posted: 2003-06-04

Montgomery County Common Pleas Court

Division of Criminal Justice Services

ACA / CAC Audits - May 2003

On May 19 - 22, 2003, the Division of Criminal Justice Services underwent two audits by the American Correctional Association Commission on Accreditation for Corrections. The auditors were Debra Burnette Weaver (Audit Chair), a Probation/Parole Manager from the Tennessee Department of Corrections, and Suzy Milner, a Correctional Consultant from Indiana.

The first audit was held May 19 & 20 for the Secure Transitional Offender Program (S.T.O.P.) facility under the Performance Based Standards for Adult Community Residential Services, 4^th edition. S.T.O.P. was audited less than ten months after opening - a process which normally takes a minimum of eighteen months. This facility was audited on 212 standards, 27 of them mandatory. An agency seeking accreditation must be found in compliance with 100% of mandatory standards and 90% of non-mandatory standards. This audit was unique as S.T.O.P. is a cooperative venture which includes the Montgomery County Jail and the Mon Day Community Correctional Institution, both of which provide services to S.T.O.P., and both of which are accredited by A.C.A. S.T.O.P. was found in compliance with 100% of mandatory standards and 98.9% of non-mandatory standards.

The second audit was held May 21 & 22 for the rest of the Division. The Division was the first agency in the country audited under Performance Based Standards for Adult Probation and Parole Field Services, 4^th edition. This audit was a field test of these new performance based standards, and the Division will have the opportunity to give the Commission feedback about the standards. This audit was also unique as it is the first time the Division was audited not only for the probation standards but also for the pretrial standards. The audit included 183 applicable standards, two of them mandatory. This was the sixth audit for the Division, the previous five being under the Adult Probation Department. The audit found the Division in compliance with 100% of both mandatory and non-mandatory standards.

Both audits included not only a review of policy and procedure but facility tours and interviews with staff and offenders. The auditors were impressed with the wide range of services available to offenders, and the quality and professionalism of the staff. They had positive remarks about the merger of probation and pretrial services under the new Division, as it enhances services to the public, the Court, and to offenders. The auditors were impressed with the cooperation of multiple departments in both audits, especially at S.T.O.P. where the Sheriff’s Office and Mon Day provide critical services.